TVMA Board of Directors Meeting
Wednesday, August 1, 2007
9:00 am - Noon
Holiday Inn Riverwalk
217 N St. Mary's, San Antonio TX 78205
Jim Cruser – opened the meeting, with nine members
present (Howard Pierson, Rick Bennett, Tee Cotton, Rob Brooks,
Michelle McAfee, Matt Churches, Myron Rabalais, John Mason, Scott
Dunham).
May minutes were presented and accepted as
written.
President’s
report
Jim moved that Scott Dunham be appointed as
TVMA secretary. Rick
seconded and members approved.
Motion passed.
Jim moved that Paul Northcutt be appointed
as TVMA Web Host (webmaster).
Rick seconded and members approved.
Motion passed.
Jim moved that board hire CHB Consulting,
Inc. as our communication and conference administration.
The Board opened up discussion on jobs we want CHB
to do and expected costs.
The Board is in general agreement that CHB services are to
provide:
1.
Quarterly CLIP publication.
2.
Administer annual conference registration
desk.
3.
Compile the annual conference registration
packet.
Myron seconded and members approved.
Motion passed.
Jim reported that board positions will expire this
year and the following individuals agreeable to fill the vacancies.
·
In summary,
o
Doug Foster – TNP – At-Large
o
Michelle McAfee – Austin Electric –
Utility
o
James Smith – ATE – Contractor
o
Howard Pierson – Alligare – Supplier
o
Rob Brooks – Dow – VP
o
Ken Draper – Wright Tree Service –
Contractor
Lifetime achievement award nominees were
discussed. While several
colleagues have made significant contributions to the Texas
Vegetation Management field, they are still very active contributors
to the industry. Howard
suggested Don Wilson, founder CWC, be nominated as our 2007 Lifetime
Achievement Winner. The
board discussed and was favorable.
Howard and Jim will coordinate getting with Donnie Wilson and
pursuing this nomination further.
Jim presented the latest version of the TVMA
PowerPoint presentation.
Jim moved that the presentation be accepted as the finished
version, that the address be updated, CHB Consulting be sent a copy
and ask Paul to add this to the website.
Rick seconded and board approved.
Vice-president’s report
Conference update- Rick presented the conference
agenda (see copy of tentative agenda next page).
Major expenses, i.e., breaks, luncheon, casino night
·
Luncheon is an 8-oz ribeye for
~$25/plate. Rick
anticipates 250 and we have a 72 hour policy.
·
Casino night concerns of the
Riverwalk distracting attendance was brought up.
Rick is working on incentives to get the attendees to the
casino night. Will need
to follow Texas law to avoid
gambling.
·
Need to contact past exhibitors –
Myron and Michelle agreed to help contact.
Rick will coordinate.
·
Stressed the need to promote
sponsorships to help offset conference costs.
·
Tee agreed to help coordinate the
golf tournament.
·
Rob reported on sporting clays venue.
One facility is not available due to renovations, the
National Shooting Complex is available for $138 per shooter and
another location near Boerne is $48.
Rick and Rob will contact Craig Johnson at LCRA to solicit
his interest.
·
Need to change golf and shooting clay
charges asap and get them to Paul.
·
Scott agreed to set up the silent
auction.
Tentative Conference Agenda
Treasurer’s
report
Myron reviewed assets and current cash flow (see
copy of balance and cash flow sheets below).
Myron stressed the need to solicit sponsorships.
No money for 2007 registrations and sponsorships
has been received from Acteva to-date.
Myron made a call for all board members to get the
conference registrations and sponsorships in immediately.
Jim moved we accept the Treasurer’s report;
Rick seconded; and Board approved.
Committee
Reports
Training
– Howard reported:
1) is getting the CEU requests finished; plans to
have 5 for TX, ad will work on NM, LA and OK.
2) Mon, Oct 15th is training date for
Lubbock.
Asked for PC projector for training session during
the conference.
Research
– no report
Membership
– no report on membership drive.
Scott will send another invite to faculty and students in
mid-August.
Scholarship
– has received applications, notified students, and sent monies to
respective students’ advisor departments.
Changing the call for appli
Legislative
– no report
Nominating
– reported during the President’s report
Internal
Audit – no report.
Myron will have it done by Feb ’08; he will contact Ron Held and AJ
Thibodeaux to finish it up by the conference.
Advisory
– no report
Awards –
plaques for recognition and achievement in process.
Rick is preparing a list of awards for the conference.
Unfinished Business:
completed TVMA presentation.
Finalize agreement with CHB Consulting, Inc.
New Business:
Scott will attend the Texas Forest Expo and Institute on
behalf of the Board pending approval.
Scott moved to adjourn; Jim seconded; Board
approved.
Respectfully submitted,
Scott Dunham
TVMA Secretary
